HR Executive

Responsibilities

Recruitment (Non - management category)

• Ensure all Staff Requisitions are approved by the relevant departments / Managers.
• Liaise with Recruitment Agencies regarding matters pertaining to permanent and temporary employment
• Ensure that all vacancies are advertise internally or externally via online or physical platform as necessary
• Administration and preparation of all employee’s related to employment contracts, certification letters, promotions, transfers, acceptance of resignation etc. for all regions as well as the letters for Pre-Employment Medical Check-up & opening of Savings Account letters.
• Handle onboarding processes including document collection.
• Administration and preparation of all employee’s related communications not limited to employment contracts, certification letters, promotions, transfers, acceptance of resignation etc.
• Liaise with all region admin personnel on HR / employee matters
• Assist in preparing all documentation required for the application of employment for foreign workers.
• Maintain employee’s files, records, and data regularly, systematically, and accurately.
• Responsible to prepare monthly HR reports.
• Ensure compliance requirements are met through organizational and procedural measures including implementation of Group guidelines, performing trainings, monitoring compliance etc.

Internal Communication

• Nominated as Heidelberg Materials Malaysia internal communication representative and be part of Asia Communications Squad
• Responsible to be the content seekers to identify story opportunity and develop key messages to spotlight and campaigns in our UNITE intranet and VIVA Engage platforms
• On-going feedback and reporting on impact on these activities
• Proactively manage health & safety of employees to continuously improve the company's health & safety performance.
• In addition to these functions employees are required to carry out such other duties as may reasonably be required.

Job Requirements

• Candidate must possess at least a Bachelor's Degree, Post Graduate Diploma, Professional Degree in Business Studies/Administration/Management, Human Resource Management or equivalent.
• At least 3 years of working experience in HR or its equivalent.
• Familiarity with employment regulations, and HR documentation procedures.
• Experience working with HRIS system, preferably Workday/SAP
• Good verbal and written communication skills.
• Strong organizational and time-management abilities.
• Attention to detail and accuracy in handling confidential data.
• Ability to work well under minimal supervision and in a team environment.
• Willing to travel to sites offices/plants around Malaysia as required.